Safety Precautions while Traveling Overseas
It may be possible for you to be involved in an unpredictable accident overseas. Please refer to the following guidelines to ensure your safety when traveling foreign countries.
１．Acquisition of the Overseas Travel Safety Information
Please refer to the “Overseas Safety HP” provided by the Ministry of Foreign Affairs of Japan and gather information on global and your destination country’s security situation every day to avoid getting involved in an accident overseas.
２．Acquisition of the Information about the Overseas Infectious Disease Situation
It is essential to gather enough information on various infectious diseases including COVID-19, new type of influenza, bird flu, and other diseases prior to your departure. The Quarantine Information Office of the Ministry of Health, Labour and Welfare and the Ministry of Foreign Affairs offer overseas security information on their websites. In addition, quarantine stations at airports distribute leaflets and other relevant information. Gathering information from a variety of sources and having enough knowledge beforehand, please pay attention to proper hygiene measures and food hygiene overseas.
３．Notification of Overseas Travel
When traveling overseas, please submit necessary documents to your undergraduate/graduate school office such as explanation letter for business trip or notification of overseas travel for private purposes.
４．Safety Confirmation
In case any incident or disaster occur in a place where you are staying, please contact your family, friends, and undergraduate/graduate school office immediately with your updated situation.
Procedures for Traveling Overseas
Procedures for Traveling Overseas (International Exchange and Education/Research Purposes)
Please read the following guidelines and submit the appropriate written oath to your undergraduate/graduate school office.
・Guidelines on Pre-Travel Crisis Management for Student Overseas Dispatch Project
・Written Oath for the overseas dispatch program hosted by Yokohama National University
・Written Oath for the overseas dispatch program by funds from Yokohama National University
Procedures for Traveling Overseas (Private Purposes)
If you are planning to travel abroad for private purposes (not either for business trip or programs organized by YNU), please fill out the online form (YNU Notification of Overseas Travel). After submitting the online form, please print out the confirmation page and submit it to your undergraduate/graduate school office before your departure. In addition, please make sure to have an overseas travel insurance and check the overseas travel safety information and the emergency contact information of the Japanese Embassy or Consulate in your destination country before your departure. As you may be required to get a vaccine depending on the rules of your destination country, please confirm whether you need it in advance.
Membership Registration for OSSMA (Overseas Student Safety Management Assistance) Service
OSSMA (Overseas Students Safety Management Assistance) provides 24-hour support in the event of emergencies, such as accidents, illnesses, or disasters, while students are abroad. The service includes referrals to medical facilities, arrangements for rescue operations, and consultation support in Japanese.
YNU students participating in international exchange and education/research activities are required to register for this service.
If you have any questions regarding the enrollment process, please contact the Student Exchange Section (global.exchange@ynu.ac.jp).
OSSMA is a comprehensive risk management service designed to meet the respective needs of schools, students going abroad to study, and their parents and guardians, NOT insurance. Please be sure to have an overseas travel insurance or study-abroad insurance by yourself.
Students can choose OSSMA Plus, which includes medical assistance services.
OSSMA Plus does not include coverage for liability (excluding medical assistance), theft or damage to personal belongings, flight delays, delayed checked baggage, or death or permanent disability.
How to Register for OSSMA/OSSMA Plus「危機管理アシスタントサービスOSSMAへの加入について」
About Purchasing Overseas Travel Insurance
When traveling abroad, please be sure to purchase overseas travel insurance. For students participating in the university’s study abroad programs, we recommend enrolling in either the Gakken-Sai Associated Study Abroad Insurance (Futaikaigaku)
or the OSSMA Plus members-only complementary overseas travel insurance (Uwanose Hoken).
Please note that these insurance plans are not available for personal travel unrelated to the university, such as sightseeing trips, visits home, or self-arranged study abroad programs, so please find and purchase insurance that suits your specific travel purpose.